Time Tracker Software Implementation Tips

ByLance T. Lee

Dec 10, 2020

The all-in-one guide to launching employee time tracking software

Most SMBs prepare for a lot of stress and long learning curves when implementing time tracking software. Especially if they’ve never used a virtual timekeeper before and don’t have a full-time IT team to help them. Much less wiggle room in their budget to manage unforeseen costs. Where to start ? How to qualify suppliers and choose the perfect time tracking platform for your teleworking employees? That’s why we’ve created this walkthrough to walk you through the process from start to finish. Including tasks that organizations often overlook.

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Punch The Virtual Clock: How To Find The Best Employee Time Tracking App For Your Team

Find out all about time tracking software.

8 Steps to Job Time Tracker Software Success

1. Set a realistic budget

How much can you allocate to your new time tracking software? Is there a spending limit that you can’t exceed without having to “borrow” from other aspects of your business? You need to calculate the expenses incurred and analyze your current needs. For example, you already have project management and collaboration tools. So you should look for hour keeper solutions that fill in the gaps instead of offering redundant functionality. Like the project schedules that are already covered by your PM platform. This will not only help you build a focused shopping list, but also narrow your budget.

2. Use an online directory to monitor sellers

An exclusive directory contains the best time tracking apps for your industry and use case. As such, you can qualify vendors and see who provides all of the key features you need to improve ROI. You can also set their support services and pricing options. Or compare your top 3 picks side by side to see which vendor offers the best value for your money. Just make sure you choose a credible directory with a solid online reputation.

3. Check social proof

Ratings, reviews, and social media presence are some of the most popular ways to establish social proof for the best time tracking app. The catch is, you have to be able to verify the information. For example, the site should have fraud prevention measures so that you know that all reviews are genuine. Users should also provide general information and login to rate the platform. If you visit their social media page, pay attention to how they interact with the audience. Do they respond to questions quickly and maintain a level of professionalism? Do they invite people to leave comments and share their experiences?

4. Submit calls for tenders

Once you have visited the online directory and verified their reputation, it is time to submit tenders. So check out the time tracking software provider site for more information and contact details. Then write a request that covers everything from budget to current business challenges. Remember to include follow-up instructions, evaluation criteria, and deadlines so suppliers know what to expect. Then, go over the proposals with your team to narrow down your shortlist.

5. Test the driving tools

Some organizations actually prefer to switch between steps 4 and 5 so that they can test the player BEFORE submitting tenders. It’s all a matter of personal preference. Regardless of the order, it is essential to sign up for free trials and demos so that you can evaluate the features. Find out how the features benefit your small business and whether they are easy to use for your team. You should also have evaluation criteria to focus on your business priorities. Then use all the data to choose the right tool for your remote workforce.

6. Promote the benefits of the time tracking app to your team.

Before you even launch your new time tracking app, you need a solid marketing strategy. First and foremost, successful software implementation relies on employee buy-in. They need to understand the benefits and how all the features relate to their job duties. For example, each employee should use the time tracking tool to point in and out. But it also helps them take more frequent breaks and mentally rejuvenate. In fact, you could organize a launch event to answer all of their questions and concerns.

7. Provide software support

Not everyone is familiar with time tracking tools. Some employees may be perfectly happy with the traditional way of doing things, such as using physical clocks. Or maybe they’re used to an honor system that doesn’t involve timekeepers at all. Again, many of your employees might be concerned about the technical skills required. As such, you need to provide software support and training. Send them videos and tutorials on how to use the tool. You can also set up an internal live chat where they can contact colleagues for help.

8. Evaluate the time tracking analysis

The time tracker doesn’t just show employees how much they’ve worked that week. It can also help your organization make the most of internal talent and improve resource allocation. But you need to know how to use the built-in metrics. For example, evaluate reports to determine which tasks take the most time and why. Or take a closer look at team performance and project effectiveness to improve work practices. Analytics give you the ability to expand your profit margins and get the most out of your human resources.


These steps can help you compare the best time tracking software and make the right buying decision for your small business. It is also crucial to analyze your needs before starting your research. Why do you need a new work time tracker to get started and how will it benefit your remote team? What is missing from your current payroll strategy? Can you quickly invoice customers and track employee productivity? These are all things to consider if you want to invest wisely and fill in the gaps that exist.

Another resource available to you is our latest eBook, which has all the information you need to make the right choice. From budgeting tips to common pitfalls you should avoid. Get your copy of Punch The Virtual Clock: How To Find The Best Employee Time Tracking App For Your Team right now!


Thinkific’s powerful platform makes it easy to share your knowledge, expand your audience, and scale the business you already love. Whether you are training 10 students or 10 million, you have the simplest technology and the best support in the business.

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